1. TERMS OF USE
The website www.smartree.com belongs to the company SMARTREE HRTECH SA, headquartered in Bucharest, Expo Business Park, Str. Aviator Popișteanu no. 54A, Building 2, 4th floor, Sector 1, postal code 012244, registered at the Trade Register under no. J40/6894/2020, with fiscal code 42674725, hereinafter referred to as “SMARTREE.”

The use and visitation of the website https://smartree.com/ (hereinafter referred to as the “WEBSITE”) are governed by these Terms and Conditions. By accessing and browsing the WEBSITE, you confirm that you have read and agree to these Terms & Conditions. You may print and keep a copy of these Terms & Conditions, which form an agreement between SMARTREE and yourself and which cannot be modified without our prior consent.

SMARTREE reserves the right to modify this document, and it is your responsibility to regularly check the Terms and Conditions and be aware of any changes. To understand how your personal data is treated, please carefully read the Privacy Policy regarding the processing of personal data: https://www.smartree.com/politica-de-confidentialitate.

2. DEFINITIONS
In this document, the following terms will have the meanings specified below:

SMARTREE: Refers to SMARTREE HRTECH SA.
WEBSITE: Refers to the website owned by SMARTREE, located at https://www.smartree.com/, through which the USER has access to information about the solutions and services offered by SMARTREE.
USER: Refers to the legal entity that accesses the WEBSITE for professional purposes and has accepted the TERMS AND CONDITIONS of this WEBSITE, fulfilling all the registration process requirements.
ABUSIVE USE: Refers to the use of the WEBSITE in a manner contrary to industry practice, regulations, and applicable laws or in any other way that may cause harm to SMARTREE.
PROMOTED BRANDS: Refers to the brands promoted by SMARTREE, either owned by SMARTREE or its partners and clients.
3. WEBSITE CONTENT AND DISCLAIMER
The WEBSITE is used to connect with clients and potential candidates for the positions SMARTREE provides recruitment consultancy for, to promote SMARTREE services, and to post news, information, and documents of interest regarding human resources—such as payroll, personnel administration, and temporary employment.

Legal entities interested in the services offered by SMARTREE can contact the company through the contact form or directly, using the company’s contact information listed on the site.
Individuals interested in the available job postings can apply by sending their CVs to the email address indicated on the website.

SMARTREE aims to ensure that all information on the WEBSITE is accurate. However, the site and the materials available on this WEBSITE are provided solely for general informational purposes and are not intended to provide complete information or guidance on the topics covered.

The information published and/or available on the Website does not constitute, in any case, the provision of staffing services, consultancy, or any other type of service. SMARTREE expressly excludes any liability for decisions made by you based on the information and materials presented on the website.

By visiting the WEBSITE, you acknowledge that any reliance on any information or material contained on this WEBSITE is entirely at your own risk, and all other warranties, commitments, conditions, and terms, express or implied (including but not limited to the quality, suitability for use, performance, or fitness for purpose), regarding the WEBSITE are excluded to the fullest extent permitted by law. Any liability for errors or omissions in the materials published on the Website is excluded unless such liability is caused by fraud or fraudulent misrepresentation on our part.

You also acknowledge that we cannot guarantee the WEBSITE will always be available due to the nature of the internet. Additionally, you acknowledge that the WEBSITE may be unavailable for maintenance, but we will attempt to carry out maintenance outside of peak hours and minimize downtime whenever possible.

4. CODE OF CONDUCT
By browsing the WEBSITE, you agree to ensure that the details you provide through the data collection forms are accurate and promptly inform us if any of the details you have provided change.

If you access any part of the WEBSITE, you agree to:

Not use the site in a way that disrupts, interferes with, or restricts other third-party users from using the WEBSITE;
Ensure that any materials uploaded, displayed, or transmitted by you through or on the WEBSITE are not false, offensive, defamatory, threatening, obscene, illegal, and do not infringe on the rights of any person, anywhere in the world, and waive any moral rights concerning such materials;
Not modify, decompile, copy, or adapt any software or other code or script that is part of the WEBSITE and not attempt to transmit through or via the WEBSITE any information containing a virus, worm, Trojan horse, or other disruptive components;
Not send “spam” emails or any unsolicited correspondence unrelated to SMARTREE activities to any email address available on the WEBSITE;
Not change, modify, delete, interfere with, or misuse any data contained on the WEBSITE that is entered by or related to any third-party user of the WEBSITE.
If we incur losses due to your breach of these Terms of Use, you agree to fully indemnify us for any loss. You must ensure that you have adequate protection against computer viruses, worms, Trojans, or other malicious attacks when using the internet and that you have a secure connection to the WEBSITE.

The WEBSITE may include hyperlinks to third-party websites. SMARTREE is not responsible for and cannot guarantee the content or availability of materials on any third-party sites.

Any opinions expressed on message forms are not necessarily those of SMARTREE.

5. INTELLECTUAL PROPERTY RIGHTS
SMARTREE is the exclusive owner of all intellectual property rights related to the content of this WEBSITE, including, but not limited to, articles, texts, photos, illustrations, audio and video clips, trademarks, logos, and designs.

No part of the intellectual property content of this site may be reproduced, distributed, or published in any form or by any means without SMARTREE’s prior written consent. Therefore, WEBSITE visitors must not modify, sell, distribute, or create works/derivatives based on the images and information published on this site.

All trade names, trademarks, logos, and trade styles are the property of SMARTREE or its partners. Appropriate use of these can only be made in the context of the owner’s products and services, and no other use is permitted without prior written approval.

You may print content extracts from the WEBSITE or any of its pages for your personal interest but not for other purposes. You may make a temporary copy of these pages for viewing in the browser application, but you are not permitted to copy, reproduce, or redistribute the content of these pages, in whole or in part, without the written consent of SMARTREE. All other rights are reserved.

6. LIMITATION OF LIABILITY
Regarding the content of the WEBSITE, SMARTREE is not and cannot be held responsible for damages caused by errors, inaccuracies, or the lack of up-to-date information published or maintained on the WEBSITE, which are not due to its fault. Images are presented on the WEBSITE for informational purposes only, and the solutions delivered may differ from the images in any way due to changes in features or design by the manufacturers, with or without prior notice.

SMARTREE is not liable for any loss, costs, lawsuits, claims, expenses, or other charges if they are caused directly by non-compliance with the Terms and Conditions. SMARTREE is not liable for damages caused by the WEBSITE malfunction or resulting from the inability to access certain links published on the WEBSITE that are not SMARTREE’s fault.

Use of the WEBSITE and/or materials and information made available through it is at your own risk. All elements of the WEBSITE are provided to you “AS IS” and “AS AVAILABLE,” which does not imply any EXPRESS OR IMPLIED WARRANTIES from SMARTREE.

7. PERSONAL DATA CONFIDENTIALITY
SMARTREE continuously strives to ensure compliance with Regulation 679/2016 regarding personal data processing. When completing your personal data on the forms available on the WEBSITE, you can rely on SMARTREE assuming full responsibility as a personal data controller for collecting and processing those data, ensuring that it will not use the data for other purposes than those for which they were collected, and that it will not share your data with third parties except to ensure the processing purposes for which you entrusted your data to us.

The purposes for processing this data include: providing communication services when requesting a quote, responding to inquiries received through the online contact form, applying for jobs posted on the Careers page, or subscribing to the SMARTREE newsletter.

The personal identification data collected by the SMARTREE operator is not disclosed to third parties. Your personal data may be transmitted to other third-party entities with which SMARTREE collaborates permanently, only to ensure the proper conduct of activities related to the software development nature of our company and our legitimate interests associated with these activities, except where there may be a legal obligation for SMARTREE to share the data with other institutions or authorities.

SMARTREE may retain the processed personal contact data for various periods deemed reasonable, following our collection purposes. The data you provide through the WEBSITE forms is retained until a clear request is received at the address dpo@smartree.com.

The SMARTREE website has a section where customer opinions regarding the quality of SMARTREE services are presented. If customer representatives choose to disclose personal data such as their name, surname, and position, SMARTREE will publish this information in the references section only with the consent of the individuals responsible for those references.

The entire process of processing your personal data is subject to the Privacy Policy regarding personal data processing, which is available here.

8. COOKIE POLICY
The SMARTREE WEBSITE uses Cookies. Cookies are small text files that are locally stored, in most cases temporarily, in your browser’s cache. Cookies are used primarily to recognize your internet browser. They are also used to control sessions and for statistical analysis. These cookies do not contain any personal information except for the IP addresses of the devices you use to access the SMARTREE WEBSITE. Neither your name nor your email address is collected by a cookie.

Creating a pleasant, consistent environment for our users sometimes includes the use of cookies to process information to better understand what you want from the website. Cookies may also help personalize your visit. We may use the information from your visit to optimize your next visit to our site.

Before entering the WEBSITE, you have the option to choose what type of cookies we can use by checking the appropriate boxes on the cookie banner that automatically appears when you access the WEBSITE. Furthermore, you can prevent cookies from being activated at any time through an appropriate setting in your internet browser. Additionally, you can delete all existing cookies and clear the address list of all other websites visited through your browser settings. However, please note that by completely disabling cookie options, you assume slower site navigation and limited use of features enabled by cookies.

The way SMARTREE uses these cookies is governed by the Cookie Policy, which is available here.

9. SECURITY CONDITIONS
SMARTREE takes reasonable steps to ensure the security of personal data by implementing appropriate technical and organizational measures to secure your information and protect it from unauthorized or illegal use, as well as accidental loss or destruction, including:

Sharing and granting access to your data only to the minimum extent necessary, subject to confidentiality restrictions where applicable and anonymously whenever possible;
The personal data collected by the SMARTREE operator is stored on secure servers located in protected rooms with limited physical access;
The transmission of your personal data is done using state-of-the-art encryption algorithms;
Verifying the identity of any person requesting access to information before granting access to information;
Transferring your data only through a closed system or encrypted data transfers;
Following generally accepted standards to store and protect personal data we collect, both during transmission and once received and stored, including using encryption where applicable.
The SMARTREE software solutions development department has implemented a Security Management System according to ISO 27001 certification.

The WEBSITE service provider may automatically collect and store information in server logs, which the browser used by the user automatically transmits to us. These stored details may include:

Type and version of the web browser used;
Type of operating system used;
Hostname or device used for access;
Date and time the server received the information.
The information mentioned above cannot be linked to a specific individual. Also, SMARTREE does not associate the data collected from the WEBSITE with information from other sources. However, we reserve the right to review the information later if a suspicion of illegal or unauthorized use is brought to our attention.

Despite the measures taken to protect your personal data, we would like to point out that transmitting information over the internet or through other public networks is not entirely secure, and there is a risk that data may be viewed and used by unauthorized third parties. We cannot be responsible for such vulnerabilities in systems that are not under our control.

10. APPLICABLE LAW AND JURISDICTION
Any disputes with the website owner will be resolved amicably by the parties’ representatives. If disputes cannot be resolved amicably, the parties will submit to the competent courts in Bucharest.

11. COMMUNICATING CHANGES
If a user’s identifying information changes, please communicate it to the relevant department via email sent to the address found on the personal profile page. Any changes to the terms of this policy will be communicated to users via email so they are always informed about what information we collect, how we use it, and under what circumstances, if any, we disclose it. Users will have the option to agree or disagree with the use of information for other purposes. We will use the information in accordance with the policy under which the information was collected.

12. HOW YOU CAN CONTACT US
For any questions, comments, or other inquiries regarding these Terms & Conditions, you can contact us via email at dpo@smartree.com or in writing at the address: Bucharest, Expo Business Park, Str. Aviator Popișteanu no. 54A, Building 2, 4th floor, Sector 1, postal code 012244.

Thank you for visiting the www.smartree.com website!