A payroll software provider will be responsible for implementing many tasks, but you will have to put specific information available so that, in the future, things would be simplified in the organization. For a successful implementation of payroll software, each of the parties must comply with their obligations in a timely manner.
Your responsibilities as a payroll software beneficiary
As a beneficiary of the payroll software, you have to put at the provider disposal the statistical information about each employee including name, address, ID and salary level.
Other information to be provided:
- The registration documents of the company;
- The information on tax administration where the company is registered / the beneficiaries and the accounts for fees;
- The situation of the leaves (if you purchased also the timesheet software)
- User roles / rights agreement (if you purchased also the timesheet software);
- D112 statements – in some cases for the validation of historical data file sent;
- File / database Revisal, if you opted for this service.
Payroll software provider’ responsibilities
The implementing of a payroll program involves, above all, an analysis of business specifics and client type of payroll. The payroll provider, as well Smartree, will send a model for requesting data on employees, such as:
- Name;
- CNP;
- Code and name of the cost center;
- Mark;
- Occupation (code COR);
- Type of contract and all data related to the employment contract (number, status, date of contract, date of employment);
- Type of salary, salary level, the currency, exchange rate;
- The vacation days;
- Name of the internal position;
- Type of account, bank account number, IBAN;
- Employee e-mail etc.
Customizing payroll software for your business is a priority in implementation and the demands on your employees and co-insured and / or dependents family members may vary.
The payroll provider will import the received information in the payroll software. After the import, the data will be exported for an audit of the client to ensure that there is no mistake in the system.
The training on the payroll software is the obligation of the supplier. Smartree offers both one-to-one training and manuals for each software module.
Finally, the provider will run at least one month calculation in parallel, for verification. During this time any error will be corrected.
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