Importance of Tracking Employee Hours and Leaves in Modern Workplaces

The process of collecting employee working hours and recording their leaves is of great significance in any company, especially in the current context where many organizations are adopting hybrid or remote work models. To optimize personnel management and streamline the payroll process, the best solution is to choose an automated time tracking system.

MyStaff Time, a time tracking software offered by Smartree, improves the completion of daily time sheets by over 70%. The process of collecting employee attendance and absences is conducted based on a configurable set of rules that can be adapted to each company.

How MyStaff Time Can Help

Recording Employee Attendance and Managing Leave Requests

With the MyStaff Time tracking software, you can record daily, hourly, or monthly attendance based on each employee’s allocated time management profile within the company.

Additionally, MyStaff Time allows you to register leave requests and validate them according to legislation and company policies.

Furthermore, the software enables the initiation and execution of configurable approval workflows.

MyStaff Time also supports managing shift work, where the number of hours worked in a month may differ from the number of working hours in that month. This is achieved through managing extra or deficit hours and compensating them monthly.

Processing Time Sheets for Payroll

With MyStaff Time, you can transfer time sheets for all eligible individuals into the Payroll module for actual salary calculation.

For payroll processing, MyStaff Time assists with:

– Applying compensation rules for hours worked;
– Transforming absences and attendance in accordance with legal norms and company rules into paid time for payroll;
– Handling multiple/simultaneous time tracking or project-based time tracking;
– Generating legal time sheets.

Assigning Multiple Roles Based on Employee Position

MyStaff Time allows you to assign multiple roles to each employee based on their position within the company, such as:

Employee

– Creates their own leave requests and submits them for approval;
– Records worked hours and absences that do not require approval directly into the time sheet;
– Submits the time sheet for approval at the end of the month.

Timekeeper

– Creates leave requests for allocated employees and submits them for approval;
– Records worked hours and absences that do not require approval directly into the time sheet for allocated employees;
– Submits the time sheets of allocated employees for approval at the end of the month.

Manager (Approver)

– Approves/rejects received leave requests;
– Approves/rejects received time sheets.

HR

– Approves/rejects all time sheets at the end of the month;
– Can enter absences and worked hours for all employees without the need for approval;
– Can enter leave and other types of absences without generating an approval workflow;
– Transfers time sheets to payroll after approval.