Human resource management has entered a new stage of evolution in which specialized applications optimize new processes implemented within an organization. The need for such applications is even greater during this period, when the pandemic showed us that organizations need to be versatile, adapt quickly to change, reduce their dependence on certain internal resources and optimize their costs, but especially to eliminate as much as possible any discontinuities or unforeseen situations that may occur.

Contact tracking information systems are the most viable alternative to manual methods of collecting this information, on paper or in Excel. On average, properly applied, these applications reduce the risk of a pandemic spreading in an organization by up to 65%.

PandemSafe is an application created especially by one of the world leaders in contact tracing to support companies in their efforts to counteract and prevent the negative effects caused by the current pandemic on the health of employees and implicitly on the activity of companies.

Collecting data on contacts of employees and visitors to the organization can be a difficult process in the absence of specialized software and can generate errors when data is processed in Excel files or even on paper, especially when we refer to a large number of employees.

PandemSafe thus allows real-time monitoring of the health of employees and visitors, by completing quick questionnaires available on the web platform or using the mobile application with the same name. PandemSafe allows the use of this functionality with the desired frequency (for example daily, one week per month, 10 days after identifying a suspicious case, etc.), and the data storage period can be modified by the organization as needed. The application generates centralized reports and graphs that allow the visualization of the general situation, at company, department, but also at employee level. All these generic reports can be easily adapted by users to their needs by creating specific categories and groups for viewing and monitoring.

The application also allows tracking and reporting of contacts in a non-intrusive manner. This can be done by using the contact list for a potentially infected person, PandemSafe allowing you to send specific alerts to people at risk. The contact tracking center allows the traceability and monitoring in a single location of all additional information for the efficient management of the epidemiological crisis (for example, date of illness, quarantine period, data of  the vaccine that are already administered, data of the next vaccination / testing / doctor appointments, etc.). This centralizer allows easy and immediate reporting to state authorities in case of infection of one or more people within the organization.

To reduce manual or redundant input, PandemSafe can be integrated with the employee calendar application, internal access and security systems or human resources applications. The application is operational in a few hours, does not require additional installations and equipment, and training, support and maintenance are included.

PandemSafe can be used daily, even outside of pandemics. The application thus allows the digital confirmation of the acceptance by visitors of the company’s Health & Safety regulations, in accordance with the GDPR, as well as the automatic alerting of employees and visitors in case of incident by email, mobile application or SMS. Given the expected increase in telework, PandemSafe also allows the digital collection of employee confirmation of the use of new internal rules issued by management, etc.

Advantages of using PandemSafe Contact Tracing

First of all, it is about creating a safer environment for employees and visitors, avoiding situations of possible discontinuity of activity caused by the pandemic. Management has the ability to quickly make strategic and operational decisions regarding workforce management based on real-time information available in the application at the individual level, offices, buildings, locations and multi-location / multi-national organizations.

Increasing the company’s reputation for caring for the health of employees and visitors, both during pandemics and beyond will generate a competitive advantage in hiring and retaining talent in an increasingly difficult labor market.

Compliance with the GDPR should not be forgotten in the context of collecting additional information from employees and visitors. Avoiding negative publicity and possible litigation in case of improper management of the epidemiological crisis is also of the utmost importance for the success and survival of the organization.

Last but not least, PandemSafe allows to reduce the time spent by the staff involved in the implementation of the new crisis processes, but also of the related costs by digitizing them. Globally, the implementation of this application results in a net financial economy for the organization.

We are witnessing a technological evolution with a direct impact on human resources management, but let’s not forget that the evolution of human resources changes the way we approach technological platforms that help increase a company’s performance and make employees’ lives easier.