The Impact of Remote Work on Organizational Elements

Remote work has influenced several essential elements within an organization, such as interaction, sense of belonging, and organizational culture. To maintain constant and effective communication with employees, the Human Resources department and managers have had to develop a well-structured internal communication plan that is clear and transparent.

In the current context, where most companies operate in a hybrid system, working both from home and from the office, it is crucial to keep the organizational culture alive. And how can this be achieved if not through communication? Internal communication regarding the exchange of experiences and new learnings during this period is perhaps the best way to ensure that employees feel connected to each other as well as to the business they are part of.

Thus, in addition to face-to-face conversations that occur when we go to the office, communication platforms such as Microsoft Teams, Zoom, and Asana remain essential tools for ensuring interaction and tracking tasks during this period. Additionally, two of the modules developed by Smartree, as part of the MyStaff HR software platform, are specifically dedicated to internal communication. They can significantly ease the HR managers’ workload in terms of communicating with employees by sending automated notifications and news within the organization.

One of these is the Notifier module, which can contribute to increasing employee retention and satisfaction by timely congratulating/rewarding them for significant life events or anniversaries celebrated at the company. Such communications are truly valuable, as employees feel appreciated and realize that their contributions to the company matter. It is essential for every employee to feel acknowledged.

Here’s how the Notifier module can help you communicate with employees:
– Electronic “Happy Birthday” Greeting: Automated email notification on employees’ birthdays at noon.
– Reaching Milestones of Employment (1 year, 5 years, and 10 years): Automated email notification on the 1st of the month for the current month.
– Celebrating the First/Second Birthday of Employees’ Children: Automated email notification on the 1st of the month for the following month.
– Timesheet Completion Reminder: Automated email notification 3 working days before the last day of the month to remind employees of the timesheet submission deadline.

Additionally, real benefits can also be gained by using the News module, whether for transmitting important information in real-time or publishing general company documents. This module can become a true tool for informing and engaging employees, keeping them connected to all changes within the organization while reducing the time spent on communication by 80%.

Here’s how the News module can help you communicate with employees:
– Creating News: Ability to choose the moment and date for news transmission.
– Obtaining Confirmations: Confirmation of acknowledgment for certain categories of information that are mandatory.
– Quick Access to New Procedures/Changes in Internal Regulations:
– Viewing and Downloading Documents: Ability to view and download documents provided by the company.
– Sending HR-Specific Documents: Ability to transmit HR-specific documents to employees.

Whether through face-to-face communication or various applications and software tools, communication plays an extremely important role in any organization, as it helps build a strong team that can deliver enhanced performance.