A crisis period, such as the one we are currently experiencing, has significant implications for the business environment, especially regarding the uncertainty created and the lack of a tangible timeframe in which things might return to normal. Such situations are true tests for companies and often highlight certain vulnerabilities in the business model followed, as well as in existing procedures. In very pressing conditions where decisions need to be made, such as sending employees to work from home (in a fortunate scenario), other questions arise regarding the existence of a stable and secure infrastructure that all employees can access remotely, or specific documentation regarding work procedures, task traceability among teams, and visibility. From these questions arises the main issue: the continuity of all processes in crisis situations and how they may be impacted by working from home, non-functional team members, or even layoffs.

Delegate Work and Reduce Risks

When you think of outsourcing, you automatically think of delegating work—someone else will take care of it. However, when it comes to payroll, an important step in outsourcing also involves delegating responsibility. The company that takes on payroll tasks will also bear responsibility for these activities. Thus, action directions will be concentrated on the main elements of the business that add value.

When You Lack Internal Resources

Another reason to outsource the payroll process is the lack of internal resources. Good payroll specialists must ensure accurate salary calculations, on time and without risks of penalties. If you do not have these resources, it is simpler and less costly to outsource.

Access to Technology and Legislative Consulting

When outsourcing payroll, you gain access to multiple options due to technological advancements. You can integrate elements related to time tracking, employee self-services, centralized reports regarding personnel movements, types of leave, etc. Moreover, all situations requiring legislative interpretation will be addressed by the company’s specialists.

In the case of Smartree, proprietary software platforms offer the advantage of continuous improvement; therefore, a payroll module can be successfully complemented by other modules such as Personnel, Time, Employee Self Service, Schedule, Reporting, Notifier, Flexible Benefits, Documents, and Recruitment within the MyStaff suite.

Consulting/Support

Whether you are a business owner, managing a company, or leading an HR department, the chances of knowing payroll like an expert are slim. You may not know which options are viable or not. Having a company that provides you with consulting and handles payroll for you in the best possible way for your business is a very important benefit.

Meeting Deadlines

The seriousness with which the service provider company meets deadlines when it comes to payroll can affect your image and budget. Therefore, choose a company that will not surprise you in this regard. Look for aspects such as market experience, client portfolio, and client stability.

Delegating Responsibility

It is Smartree’s responsibility as a provider to ensure that payments are made on time and that salary calculations are correct.

Security

Do you have the time and energy to closely supervise the payroll process? Smartree has the necessary technology to immediately signal any security issues and is additionally ISO 27001:2013 certified for Information Security Management Systems.